Kenya has one of the most active NGO sectors in East Africa, with thousands of frontline case workers supporting vulnerable children, families and communities across Nairobi, Mombasa, Kisumu and beyond. CaseworkAI was built with these workers in mind — providing professional documentation support at no cost, with no account and no software installation required.
The documentation challenge for social workers in Kenya
Social workers and NGO case managers in Kenya face a documentation burden that consumes a significant portion of their working week. Professional case documentation is required for child protection, donor compliance, court proceedings and multi-agency coordination — yet the tools available to support this work have historically been designed for well-resourced Western institutions.
CaseworkAI was built to address this gap. It is a free tool that takes rough field notes and returns a professionally structured draft document by email in 60 seconds. No software. No account. No cost.
Document types available
- Home Visit Summary Report — structured record of field visits including observations, risks and actions agreed
- SOAP Note — Subjective, Objective, Assessment, Plan format for case contacts
- Risk Assessment — formal risk analysis with risk level, protective factors and recommended actions
- Referral Letter — professional referral to external services with consent documentation
- Safeguarding Observation Record — legal-standard documentation for safeguarding concerns
Social work in Kenya — context
Kenya's social work sector operates across government, NGO and community-based organisations. Frontline case workers document home visits, child protection concerns, family assessments and referrals — often managing caseloads of 30 or more active cases simultaneously.
Many organisations in Kenya report in English for donor compliance — to USAID, DFID, EU and UN-funded programmes. CaseworkAI generates documents in professional English suitable for these purposes, from notes written in any level of English informality.
The kind of organisations CaseworkAI is built for in Kenya
- Child Welfare Society of Kenya (CWSK)
- Action Foundation Kenya — disability and child rights
- KAACR — Kenya Alliance for Advancement of Children's Rights
- Faraja Africa Foundation — child protection and family support
- HIAS Kenya — refugee protection and social services
These are the organisations — and others like them — CaseworkAI was designed to serve. CaseworkAI is free for individual workers, and an optional NGO licensing tier at £99 per month covers running costs. If your organisation is on this list (or should be), email hello@caseworkai.org to discuss a team setup. More on the team tier →
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Generate a free document →Privacy and data protection
All notes submitted through CaseworkAI are processed to generate the document and then deleted immediately. Nothing is stored after document delivery. CaseworkAI complies with GDPR principles and is suitable for use with sensitive case information. Never include full client names in your notes — use initials or reference codes only.